Extension of doctoral employment
Doctoral studies
Doctoral students at the Joint Faculties of Humanities and Theology are usually financed through employment under a doctoral employment for a period of four years. Doctoral employment is extended for two reasons: annual extension, and extension due to leave and assignment.
Annual extension
A doctoral employment is awarded for a maximum of four years net study time. However, according to Chapter 5 of the Higher Education Ordinance, it can only be approved for one or two years at a time, meaning that the doctoral employment is extended annually for one or two years.
The annual extension is administered by the faculty office; no application from the doctoral student is required. However, the doctoral student may be contacted to provide any necessary information.
Extension due to leave and assignments
A doctoral employment may exceed four years if there are special reasons, such as:
- sick leave
- parental leave
- caring for a sick child
- approved departmental duties
- approved leave of absence
- union work
- students’ union work.
You need to apply for extentions due to leave and assignments
In order for you as a doctoral student to get an extension for leave and assignments, you must apply for this separately on a special form according to the instructions below. The application for extension due to leave and assignment must be received by the Faculty Office no later than three months before the end of the total employment period.
Please note that any leave and assignments has to be reported and approved if it is to lead to extension of the doctoral employment. Sick leave, parental leave, caring for a sick child and leave of absence must be entered into Primula by the doctoral student. All planned leave, union work and students’ union work must be included when establishing the individual study plan (ISP).
How much extension will you receive?
The principle when calculating extensions is that you get extended the same amount of time as you were on leave or had assignments.
Advance notice of extension
Doctoral students have the opportunity to receive advance notice of a decision on extensions that are due to leave and assignments. The application must be received by the faculty office no later than 1 November, using the form below.